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General Admin@2X

Senior Executive Assistant

Description

Our Mission

At Palo Alto Networks® everything starts and ends with our mission:

Being the cybersecurity partner of choice, protecting our digital way of life.

We have the vision of a world where each day is safer and more secure than the one before. These aren’t easy goals to accomplish – but we’re not here for easy. We’re here for better. We are a company built on the foundation of challenging and disrupting the way things are done, and we’re looking for innovators who are as committed to shaping the future of cybersecurity as we are.

Disruption is at the core of our technology and on our way of work to meet the needs of our employees now and in the future through FLEXWORK, our approach to how we work. We’re changing the nature of work from benefits to learning, location to leadership, we’ve rethought and recreated every aspect of the employee experience at Palo Alto Networks. And because it FLEXes around each individual employee based on their individual choices, employees are empowered to push boundaries and help us all evolve, together.

Your Career

This role will support the SVP, Chief Accounting Officer and responsibilities include:

  • Experience in complex calendar management at the executive level including:

    • Communication with all stakeholders and executives after requested meetings are scheduled, changed or cancelled. Set appropriate expectations when deferring meeting requests. 

    • Effective and efficient time management by proactively optimizing calendar, schedules on a weekly basis with marketing executives 

    • Monitor key meetings for delays/changes to adjust subsequent meetings and communicate as needed 

  • Effectively manage a large number meetings supporting our month end financial reporting close cycle 

  • Support Audit Committee material coordination

  • Collaborate with cross functional teams on key programs and events 

  • Partner to support team well-being and well-being activities and events

  • Support the preparation of presentations and team communications

  • Support staff meetings and recording of minutes and action items  

  • Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports

  • Organize and assist with online, hybrid and in-person events (e.g., team dinners, leadership off sites, All Hands, and training)

  • Manage team distribution lists and reporting structure changes on internal systems 

  • Monitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed) 

  • Support systems, access, location and  IT needs for managers and new employees 

  • Provide project and presentation support as needed

  • Responsible for ordering materials, catering, giveaways, and supplies as needed

Your Experience

  • 5-8 years Executive Administrative Assistant experience - supporting accounting executives and organization a plus

  • Proven ability to always maintain a high level of integrity and confidentiality

  • Travel management–experience required

  • Positive attitude and highly professional demeanor, sense of humor helps

  • Good writing and communication skills

  • Exceptional organization, prioritization, multi-tasking and time management skills

  • A proactive and assertive approach to managing tasks and responsibilities

  • Ability to solve problems and think quickly under pressure

  • Work effectively as a team player in a collaborative environment as well with EA peers and members of the greater organization

  • Be comfortable working in a fast-paced, deadline driven environment

  • Proficiency in Google Suite applications a plus

Our Commitment

We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at accommodations@paloaltonetworks.com.

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.

All your information will be kept confidential according to EEO guidelines.


Life at Palo Alto Careers

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